Regular Council Meeting

That the minutes of the closed, regular and budget meetings of Council held December 12 and 13, 2017 BE ADOPTED as presented.

That the Accounts Payable report dated January 9, 2018 BE APPROVED for payment.

That the report provided by the Department of Council Services dated January 2, 2018 (CL-03-18) regarding the Council Meeting Schedule for 2018 BE RECEIVED and that the October 23, 2018 Council meeting BE CANCELLED due to the Municipal Election being held on October 22, 2018 and that public notice BE GIVEN.

That the July 10th and August 14th,2018 meetings of Council BE CANCELLED to provide for only one meeting in each of July and August. Motion is Put and is

That the report of the Chief Building Official/Manager of Building Services dated December 5, 2017 (DS-70-2017) recommending that Mrs. Barbara Rusan be appointed as Chief Building Official/ Manager of Building Services BE APPROVED and that the corresponding bylaw BE ADOPTED during the bylaw stage of the agenda.

That the report of the Manager of Finance and Deputy Treasurer dated January 1, 2018 (FIN-1-2018) BE RECEIVED and that the a contribution agreement through FedDev Ontario for funding under the Canada 150 Community Infrastructure Program for the improvement of LaSalle Trail Signage project for the approved funding amount of $50,000 BE ENDORSED.

That the report of the Director of Council Services/Clerk dated January 2, 2018 (CL-02-18) BE RECEIVED and Canada Post BE ADVISED that the Town of LaSalle supports the use of LaSalle as the primary municipal mailing name for all addresses in LaSalle and further, that Canada Post BE REQUESTED to begin the change of address process for Canada Post customers in LaSalle who have been assigned a Windsor mailing address despite being geographically located within the Town of LaSalle.

That the report of the Director Council Services/Clerk dated January 3, 2018 (CL- 04-18) regarding amendments to the Procedural By-Law arising from changes to the Municipal Act, 2001 BE APPROVED and consideration BE GIVEN to the amending by-law on this agenda.

That the report of the Supervisor of Revenue dated December 19, 2017 (FIN-37- 2017) regarding Property Tax Write Offs from October, November and December 2017 BE RECEIVED.

That the report provided by the Department of Council Services dated January 2, 2018 (CL-01-18) regarding Council Member attendance at Council and Committee meetings for the period of October to December, 2017 (4th Quarter) BE RECEIVED.

That correspondence received from Minister of Finance Charles Sousa providing an update on the provincial work underway to establish a retail and distribution channel for legal cannabis BE RECEIVED.

That the report of the Director of Finance dated January 3, 2018 (FIN-02-2018) recommending the indexed Land Development Charges rates for Fiscal 2018 in accordance with the Council approved Land Development Charges bylaw BE APPROVED.

That the month end financial statement, capital fund analysis and reserves and reserve fund schedule dated November 30, 2017 BE RECEIVED.

That correspondence received from Canada Post Corporation Review Secretariat, dated December 14, 2017 regarding the halt of conversion to community mailboxes and undertaking a comprehensive review of Canada Post BE RECEIVED.

That the report of the Director of Finance and Deputy Treasurer dated January 3, 2018 (FIN-03-2018) recommending reductions in the amount of $225,000 to arrive at a Municipal tax rate increase of 1% BE APPROVED.

That the report of the Director of Culture and Recreation dated January 4, 2018 (C&R-2018-01) regarding fitness memberships at the Vollmer Recreation Complex BE RECEIVED.

That the following By-laws BE GIVEN first reading: 8098-A Bylaw to amend Bylaw No. 7762 being a Bylaw to delegate to Administration the authority to process, make decisions on and to execute agreements for certain matters 8099-A Bylaw to appoint a Chief Building Official 8100-A Bylaw to authorize the execution of a Developer’s Severance Agreement with Bernadette Bezaire, Bernard Arthur Drouillard and Elizabeth Alice Drouillard 8101-A Bylaw to authorize execution of an agreement for the Canada 150 Community Infrastructure Program 8102-A Bylaw to authorize an agreement with the Ministry of Transportation related to funding provided by the Province of Ontario under the Dedicated Gas Tax Funds for Public Transportation Program 8103-A Bylaw to levy and collect a portion of the taxes for the year 2018 8104-A Bylaw to authorize the borrowing of $17,000,000 for current expenditures under Section 407 of the Municipal Act and to authorize the temporary borrowing for works under Section 405 of the Municipal Act for the 2018 fiscal year 8105- A Bylaw to assume part of Sixth Street Registered Plan 1007 as a public highway, and to re-name it as Richmond Court. 8106-A Bylaw to adopt the budget for year 2018. 8107- A Bylaw to amend By-Law 6647 passed on October 13, 2015 being a Bylaw to govern the proceedings of Council meetings, the conduct of its members, and the calling of its meetings.

That by-law numbers 8098 to 8107 BE GIVEN second reading.

That by-law numbers 8098 to 8107 BE GIVEN third reading and finally passed.

Whereas the Accounts Payable Cheque Register contains a listing of proposed payments to vendors that is created solely for the review of Council on a bi-weekly basis on the council agenda; and Whereas the accounts have been provided for in the annual budget; and Whereas the Town’s auditor, KPMG, has indicated that there is no requirement for Council to review and approve the Accounts Payable Cheque Register given that internal controls are in place ; and Whereas the Town has accepted and/or received the goods and/or services from the vendor and as a result the Town has an obligation to provide for the payment of those goods and/or services; and Whereas departments have already vetted the Accounts Payables for accuracy and approved payment; and Whereas delays in payment to vendors are created while waiting for the Accounts Payable listing to be placed on the next available council agenda, which may lead to late payment fees being paid Whereas creation of the document and severing of personal information in accordance with the Municipal Freedom of Information and Protection of Privacy Act are a time consuming process, THEREFORE BE IT RESOLVED, that the practice of creating the Accounts Payable Cheque Register for the approval of Council BE DISCONTINUED and further that Procedure By law #6647 BE AMENDED accordingly.

That Confirmatory Bylaw #8108 BE GIVEN first reading.

That Confirmatory Bylaw #8108 BE GIVEN second reading.

That Confirmatory Bylaw #8108 BE GIVEN third reading and finally passed.