Regular Council Meeting

That the minutes of the closed and regular meeting of Council held September 25, 2018 BE ADOPTED as presented.

That the report of the Director of Development & Strategic Initiatives and Director of Public Works dated October 1, 2018 (DS-58-2018) recommending that the required Phase 2 new asphalt trail to be built within the town-owned right of way, along the north side of Disputed Road (between Silver Maple and the roundabout) be moved to a location within the publicly owned right of way that is no closer than 1.6 metres to the existing curb, BE RECEIVED and that the recommendation of 1.6 metres be modified to the agreed upon distance of no closer than 1.2 metres to the existing curb BE APPROVED.

That part of an alley lying to the west of Lot(s) 123 to 125, and to the north of Lots 118 to 122, Registered Plan 1064, municipally known as 7865 and 7875 Malden Road BE APPROVED for closure and conveyance and the passing of the required by-law with regards to this closing BE CONSIDERED during the by-law stage on the agenda.

That the report of the Deputy Clerk dated October 1, 2018 (CL-28-18) regarding the 2018-2022 Multi-Year Accessibility Plan BE RECEIVED and that the 2018-2022 Multi-Year Accessibility Plan BE ADOPTED in accordance with the Integrated Accessibility Standards Regulation (IASR) under the Accessibility for Ontarians with Disabilities Act (AODA).

That the report of the Records Management Clerk dated September 19, 2018 (CL-27-18) recommending that the amendments to the Records and Information Management Policy BE APPROVED; and that the Routine Disclosure and Active Dissemination Policy BE ADOPTED as presented.

That the report of the Human Resource Manager dated October 4, 2018 (CL-30-18) regarding a Fit for Duty Policy BE APPROVED and that Administration BE AUTHORIZED to make further changes to this Policy as may be required in the future.

That the report of the Director of Culture and Recreation dated October 3, 2018 (C&R-19-18) regarding an update on the renovations to the Vollmer Recreation Complex BE RECEIVED; and that a total expenditure of $89,778 + HST for the renovations at the Vollmer to include additional storage under stands in Rink A (included in 2018 Budget), mill work, door hardware, opening of fitness wall, creation of new office and staff room, all in accordance with the details contained within this report BE APPROVED and further that the costing BE INCLUDED in the 2019 budget.

That the report of the Manager of Roads and Parks dated October 2, 2018 (PW-46-18) recommending that the repairs of the Front Road Tennis Court Lighting at a cost of approximately $7,500 BE

That the report of the Manager of Roads and Parks dated October 2, 2018 (PW-41-18) recommending that a 4-Way Stop be implemented at the intersection of Michigan and International BE APPROVED.

That the correspondence received from the Town of Lakeshore requesting the Ministry of Transportation to consider authorizing municipalities to implement flashing traffic lights with appropriate and based upon the time of day when traffic volumes are minimal, BE RECEIVED.

That correspondence received from the Township of Amaranth dated September 20, 2018 regarding a request that the licensing process to take water for commercial water bottling facilities be the same as the municipal licensing process and be subject to Source Water Protection regulations and all annual inspections and reviews within the process be included BE RECEIVED.

That the correspondence received from the Township of Montague requesting support of the Association of Municipal Clerks and Treasurers in Ontario (AMCTO) requesting that the Provincial Government undertake consultation with Municipalities prior to modifying legislation that effects municipal governments, BE SUPPORTED.

That the report of the Supervisor of Revenue dated October 3, 2018 (FIN-30-18) regarding Property Tax Write Offs from July, August and September 2018 BE RECEIVED.

That the report of the Deputy Clerk dated October 3, 2018 (CL-29-18) regarding Council member attendance at Council and Committee meetings for the period of July to September 2018 (3rd Quarter of 2018) BE RECEIVED.

That the report of the Chief Administrative Officer dated October 9, 2018 being a summary of reports to Council BE RECEIVED.

That the following Bylaws BE GIVEN first reading: 8225 - A By-law to stop up, close and sell an alley lying to the west of Lots 123 to 125, Registered Plan 1064, and to the north of Lots 118 to 122, Registered Plan 1064 8226 - A By-law to amend Zoning by-law No. 5050, the Town’s Comprehensive Zoning By-Law, as amended

That by-law numbers 8225 and 8226 BE GIVEN second reading.

That by-law numbers 8225 and 8226 BE GIVEN third reading and finally passed.

That the notice provision in Procedure Bylaw respecting matters before Council BE WAIVED to permit the additional request to halt the construction of sidewalks on Hayes Street and Kassas Street in the Head D'Amore Phase 10 subdivison.

That the installation of sidewalk on Hayes Street and Kassas Street int he Head D'Amore Phase 10 subdivision BE HALTED until further notice and that Administration prepare a report outling.......and that all reseidents be notified when the Administration report is brought forward to Council.

That Confirmatory Bylaw #8227 BE GIVEN first reading

That Confirmatory Bylaw #8227 BE GIVEN second reading.

That Confirmatory Bylaw #8227 BE GIVEN third reading and finally passed.

That the minutes of the closed and regular meetings of Council held September 25, 2018 BE ADOPTED as presented.

That the report of the Director of Development & Strategic Initiatives and Director of Public Works dated October 1, 2018 (DS-58-2018) regarding the asphalt trail being built within the town owned right of way located along the north side of Disputed Road (between Silver Maple and the roundabout) BE RECEIVED and that the recommendation to move the asphalt trail no closer than 1.6 metres to the existing curb be changed to 1.2 metres.

That part of an alley lying to the west of Lot(s) 123 to 125, and to the north of Lots 118 to 122, Registered Plan 1064, municipally known as 7865 and 7875 Malden Road BE APPROVED for closure and conveyance and that the passing of the required by-law with regards to this closing BE CONSIDERED during the by-law stage on the agenda.

That the report of the Records Management Clerk dated September 19, 2018 (CL-27-18) recommending the amendments to the Records and Information Management Policy BE APPROVED; and that the Routine Disclosure and Active Dissemination Policy BE ADOPTED as presented.

That the notice provision in Procedure Bylaw respecting matters before Council BE WAIVED to permit a request to halt construction of sidewalks on Hayes Street and Kassas Street in the Head D'Amore Phase 10 subdivision.

That the installation of sidewalk on Hayes Street and Kassas Street in the Head D'Amore Phase 10 subdivision BE HALTED until further notice and that Administration prepare a report outlining sidewalk location and that residents be notified when the Administrative report is brought forward to Council.